Privacy Notice
We respect your right to privacy in relation to your interactions with this website and are committed to protecting it. We provide this Privacy Notice to tell you how we use your personal information that we gather from your use of our website and any applicable third parties.
Any information which is provided by you or applicable third parties will be treated in accordance with the terms of the General Data Protection Regulations as amended, adapted or extended by, or under, any subsequent enactment (the “Act”).
We are fully aware of our responsibilities under the Act and will at all times and in all respects comply with our statutory responsibilities relating to the processing of your personal data.
For the purposes of Data Protection Law, the data controller is Kainos Software Limited or any other Kainos entity as listed on our Corporate Information page ("Kainos").
This Privacy Notice applies to:
(collectively and individually, 'our website').
Our website may include links to websites run by other organisations. Kainos is not responsible for the privacy practices of these other websites, so you should read their privacy policies carefully.
Kinds of Information We Collect & How We May Use It
We may collect and process the following data about you:
| Data | Purpose | Legal Basis |
|---|---|---|
|
Name, address, e-mail address, company name, phone number |
To carry out our obligation arising from any contracts entered into between you (or your employer) and us and to provide you with the information, products and services that you (or your employer) request from us. |
Performance of contract; legitimate interest in providing our products and services to you |
|
To provide you with information about other products and services we offer that are similar to those that you have already purchased or enquired about. |
Legitimate interest to develop our products and services and grow our business |
|
|
To make suggestions and recommendations to you about goods or services that may be of interest to you. |
Legitimate interest to develop our products and grow our business |
|
|
To process job applications, or applications for Kainos Academy or Tech Outreach initiatives e.g. Kainos CodeCamp, Kainos Earn as you Learn, Kainos A.I.Camp. To identify, select and communicate with you on potential employment opportunities through our talent engagement platform. |
Consent; performance of a contract.
Legitimate interest: Effective recruitment of employees, attracting high calibre candidates, interests of applicants and prospective employees |
|
|
Technical information, including the Internet Protocol (IP) address used to connect your computer to the Internet; browser type and version, time zone setting, browser plug-in types and versions, operating system and platform |
As part of our efforts to keep our sites safe and secure. |
Legitimate interest: necessary for the purpose of protecting our systems and for detecting and preventing fraud. |
|
Statistical and other analytical information including IP address, information about the number of visitors to this website, the number of returners to the website, the pages they visit, where they were before they came to this website and the page in the website at which they exited |
To monitor traffic on our website, to manage the site's capacity and efficiency and to help us understand which parts of this website are most popular, generally to assess user behaviour and characteristics in order to measure interest in and use of the various areas of the website and provided targeted messaging to those visitors who provide their email address. |
Legitimate interest in providing our products and services to you. |
|
Education, employment history and any other information that may reasonably expected to be included in CV/resume. |
To process job applications, or applications for Kainos Academy or Tech Outreach initiatives e.g. Kainos CodeCamp, Kainos Earn as you Learn, Kainos A.I.Camp. To identify, select and communicate with you on potential employment opportunities through our talent engagement platform. |
Consent; performance of a contract. Legitimate interest: Effective recruitment of employees, attracting high calibre candidates, interests of applicants and prospective employees |
Direct email communications with Kainos will not result in your email address being added to a mailing list.
Use of Cookies and Similar Technology
Cookies are small text files placed on your computer when you browse a website. In common with many other websites, we use cookies in a general way to help us to understand how to make our website more effective. We do not use data from which you can be individually identified.
We use web beacons or transparent GIF files, that may be included on our websites and messages, that are typically used in conjunction with cookies, to help us manage our online advertising and measure its effectiveness as well as to analyse traffic. Web beacons may also assist us with understanding which content is most effective by notifying us if web pages, emails, or ads have been viewed or clicked. The information that we collect by means of these technologies is anonymous.
The table below sets out what cookies we use and why:
| Cookie | Type | Duration | Description |
|---|---|---|---|
| Cookie Header | Persistent | 1 year | In the header of each web page on this site you will see a message alerting you of our privacy and cookie policy. If you’ve seen this message once, you probably won’t want to see it again. We use a cookie to remember this setting. User data is all anonymous. |
| Google Analytics | 1 year | These cookies are used to measure visitor behaviour and usage patterns, such as the time spent on site, number of visits or what pages were viewed during a visit. All information is anonymous and reports always show aggregate, not individual data. Click here for an overview of privacy at Google. | |
| YouTube | Persistent | 240 days | These cookies are used to measure visitor behaviour and usage patterns, such as the number of visits or what videos were viewed during a visit. All information is anonymous and reports always show aggregate, not individual data. |
If you do not want to receive cookies, you may choose to opt-out by changing your browser settings. Most browsers allow you to turn off cookies. To do this look at the “help” menu on your browser. Switching off cookies may restrict your use of the site and/or delay or adversely affect the way in which it operates.
Recruitment & Marketing
From time to time, we may send you information regarding services or products (including potential employment opportunities) that we think may be of interest to you or your business. You may receive this information by letter, telephone or email. If at any time you prefer not to receive further communications from us in any or all forms (except in connection with information, products or services that you specifically request) you will have the ability to opt-out from such communications by means of a link provided in e-mails that are sent to you by us.
Transfer of Information outside the European Economic Area
Certain data may be transferred to, and stored at, a destination outside the European Economic Area (‘EEA’). Whenever we transfer information to countries outside of the EEA we will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice. By submitting your personal data, you agree to this transfer, storing or processing.
How long do we keep your information?
The personal data that we collect from you will be stored only for so long as is necessary to fulfil the purpose for which the data was collected, or to comply with applicable legal, tax or regulatory requirements.
Disclosure of Information
We may share your information with any Kainos entity as listed in the Corporate Information.
We may collect your information from and share it with selected third parties including:
- Website developers;
- As required by law, such as to comply with a legal process or regulatory obligation;
- When we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request;
- Where we have your prior consent to do so; and
- In the event that any party acquires Kainos or substantially all of its assets, in which case personal data held by it about its customers will be one of the transferred assets.
- with any third party service providers to whom we outsource certain functions such as information and document management, office support, marketing, technology and IT services (we have agreements in place with these providers to protect the confidentiality and security of the information/personal data we collect from and/or share with them)
Data Subject Rights
Under the Act, you have a number of rights in respect of the processing of your personal information; the right to:
- Access your data;
- Request that inaccurate data be rectified;
- Request that your personal data be erased;
- Restrict the processing of your data;
- Transfer your data between controllers; and
- Object to processing of personal data.
Should you wish to exercise any of your rights please contact the Kainos Data Protection Officer at: dpo@kainos.com
Privacy Shield
Kainos complies with the EU-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union to the United States. Kainos has certified to the U.S. Department of Commerce that it adheres to the Privacy Shield Principles. To learn more about the Privacy Shield program, and to view our certification, please visit https://www.privacyshield.gov/.
Kainos is responsible for the processing of personal data it receives, under the Privacy Shield Framework, and subsequently transfers to a third party acting as an agent on its behalf. Kainos complies with the Privacy Shield Principles for all onward transfers of personal data from the EU and the United Kingdom, including the onward transfer liability provisions.
In compliance with the Privacy Shield Principles, Kainos commits to resolve complaints about our collection or use of your personal information. EU individuals with inquiries or complaints regarding our Privacy Shield policy should first contact Kainos at: dpo@kainos.com. Kainos has further committed to cooperate with the panel established by the EU data protection authorities (DPAs) with regard to unresolved Privacy Shield complaints concerning data transferred from the EU.
Kainos is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC). Under certain conditions, more fully described on the Privacy Shield website, you may be entitled to invoke binding arbitration when other dispute resolution procedures have been exhausted.
Changes to our Privacy Notice
Please note that this Privacy Notice will be reviewed and may be changed from time to time. Any changes we may make to our Privacy Notice in the future will be posted on this page.