Reduce HR document administration effort by 70%
Results you can depend on
Kainos Employee Document Management (Kainos EDM) automates the entire employee document lifecycle, reducing administrative effort, improving compliance, and delivering a consistent experience globally. Customers achieve:
Up to 70%
10X
90%
30%
See how Kainos EDM works
From hire to retire, without the bottlenecks
Fragmented documents cost $19,732 per worker annually, and employees waste 30% of their day searching for them. HR is drowning in manual work. Kainos EDM delivers:
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Single source of truth in Workday → 70% less manual effort, 2,000+ fewer HR requests annually
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Automated workflows → 50% faster document creation, contracts processed in under 5 minutes
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Inclusive e-signing → No email needed for deskless employees
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Multilingual templates → Seamless global deployment
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Automated retention and legal hold → Compliance enforced automatically
Compliance without complexity
- Automate global compliance in Workday with country-specific retention, purge, and eSignature controls aligned to GDPR, CCPA, and local laws.
- Audit-ready instantly: legal holds, role-based access.
Built to scale with your workforce
- Bulk document generation for reviews, mergers etc
- Template library controlled by HR (no IT needed)
- Conditional logic and multilingual support → Right content for the right employee
Kainos EDM turns fragmented, paper-heavy HR processes into streamlined, secure workflows inside Workday:
| Feature | What it means for you and your teams |
|---|---|
 Native Workdayintegration |
Documents live where your people data lives |
| Automated document lifecycle |
Create, sign, store, retain, purge automatically |
| Global compliance controls |
Apply country-specific policies while maintaining consistency |
| Secure access and audit readiness |
Role-based security and instant employee record access |
| Scalable document generation |
High-volume, high-turnover support without extra headcount |
IDC InfoSnapshot: Digitized But Disconnected: The Cost of Incomplete HR Transformation
Frequently asked questions
Yes. Kainos EDM is a Workday-approved solution, ensuring seamless integration and secure data handling.
Absolutely. Kainos EDM supports country-specific retention, purge, and compliance rules while maintaining enterprise-wide consistency.
Yes. Kainos EDM supports simple, advanced, and qualified eSignatures, enabling compliant signing across all regions.
All documents are:
• Securely stored and role-based accessible
• Searchable and governed for faster audits
• Maintained with complete audit trails, making audits easier and less disruptive
Yes. Kainos EDM is designed to scale for large, distributed, high-turnover workforces, handling thousands of documents efficiently without adding headcount.