How Kainos transforms global HR operations with EDM Built on Workday
From fragmented processes across 22 countries to a seamless, compliant, and scalable document management system—discover how Kainos cut document generation from hours to minutes.
Date posted
15 December 2025
Reading time
5 mins
The Challenge
Kainos faced fragmented HR processes across 22 countries, with documents scattered in multiple systems and even paper filing cabinets, creating compliance risks, manual errors, and hours of wasted time.
The Solution
Implementing Employee Document Management built on Workday gave Kainos a unified, automated document management system with templates, workflows, and full integration, creating one source of truth across their global workforce.
“Document generation went from hours to minutes and with EDM built on Workday, we finally have the control, compliance, and scalability we need to grow globally.”
Colette Kidd
Chief People Officer
Kainos
Results
• 450+ employment contracts automated annually
• 25,000+ files migrated from SharePoint into Workday
• 150 operational days saved every year
• Stronger global compliance and reduced manual HR workload
• Scalable document management fully integrated within Workday