Closing the Workday gap: How to take HR transformation further with Document Management
Enterprises rolling out Workday or consolidating HR systems are investing heavily in modernising their HR function. From payroll to performance management, Workday has become the platform of choice for CHROs and HR transformation leaders seeking a more connected, digital employee experience. But there’s a blind spot.
While Workday digitises core HR workflows, the employee documents underpinning those processes are often left behind in fragmented systems, network drives, or even paper files. The results are hidden costs to transformation: compliance risks increase when retention rules are applied inconsistently, productivity is lost as HR teams spend hours chasing down documents, and employees become frustrated when they cannot easily access or update their records.
One HR leader summed it up saying, “Our biggest challenge is that employee documents are scattered across different systems. For us, transformation and efficiency mean having one single place to store everything going forward. Workday should be that point of truth.”
Maximising HR transformation beyond Workday
The reality is that Workday streamlines processes, but without an integrated approach to documents, organisations fall short of achieving the true promise of digital HR. The absence of a single source of truth undermines efficiency, increases risk, and prevents enterprises from realising the full return on their Workday investment. In industries where compliance and speed to productivity are critical, that gap becomes even more costly.
Completing the transformation journey
Forward-looking organisations are now recognising that Workday is only part of the journey. To complete HR digitisation, they need to embed secure, automated document management directly within Workday. Only then can HR achieve compliance without complexity, scalability without added burden, and an employee experience that matches the ambitions of their digital transformation programme. This is the missing piece in HR transformation.
Together, Workday and Kainos EDM deliver more than process digitisation, they create a unified, compliant, and scalable HR ecosystem that finally closes the gap between digital ambition and operational reality.
Kainos EDM is built natively on the Workday platform, meaning HR teams and employees can create, access and manage documents directly inside Workday. Sensitive employee records are stored long term inside Workday, benefiting from Workday's enterprise-grade security while automation reduces manual document effort by up to 70 percent. The result is faster onboarding, simplified audits, lower costs, and a seamless experience across every stage of the employee lifecycle.