How to Ensure Data Integrity During Employee Training with Smart Shield
Providing hands-on training sessions in an environment that simulates real-world scenarios builds trainee confidence, proficiency, and encourages them to think outside the box. However, this often involves organisations allowing access to sensitive information that, if exposed, could compromise data integrity and compliance standards. Here, we outline how Smart Shield plays a pivotal role in your employee training programmes by prioritising security alongside the authentic Workday functionality and data users will experience in their roles.
The challenges of using real Workday data in training
A major benefit of using Workday’s non-production environments for training is the ability to view complete business process flows from multiple user perspectives.
In this case, however, the risks associated with data exposure cannot be underestimated:
• Data access risks: Providing broad access to sensitive information can lead to data breaches if not properly managed.
• Scrambling limitations: Leveraging traditional data scrambling methods, which only work in Implementation tenants, can lead to irrelevant or misleading data which detracts from the training experience.
• Administrative constraints: Managing access without proxy features can delay training processes, as each step may require administrative approval to proceed.
How Smart Shield’s data masking protects information during Workday training
Smart Shield solves these challenges. It offers peace of mind that when a user is in the training environment, they can be given elevated access to accelerate their training without the risk of exposing sensitive data on the tenant, providing:
• Customisable data masking: Smart Shield offers customisable data masking for specific training scenarios. This ensures that sensitive information is effectively protected without compromising the training experience.
• Auto-masking functionality: This functionality protects against the creation of custom reports that might reveal sensitive data to ensure data integrity at all times.
Configuration tips for Workday training scenarios
To maximise the benefits of Smart Shield while ensuring data integrity during training sessions, consider the following configuration tips:
• Leverage Smart Shield's general PII pack: Use the general PII pack to safeguard your most sensitive data during training.
• Time-bound access: Provide access to the training environment for a specified period, ensuring it is automatically removed once the training is complete.
• Selective masking: Ensure that data masking is activated only when the user proxies, as their access outside of proxy should mirror their production access and would likely not need masking.
Maintaining data integrity during training sessions is crucial for any organisation. By leveraging Smart Shield’s data masking capabilities and following the outlined configuration tips, you can provide an effective and secure training environment for your employees with tangible, impactful benefits.