Secure with Workday: Overcoming Data Security & Privacy Challenges in 2024
As the digital workplace continues to evolve, businesses are increasingly embracing cloud solutions like Workday to streamline operations, unite disparate systems, and enhance operational efficiencies.
While this shift fosters innovation and scalability, it can pose new challenges for companies uninitiated in safeguarding confidential data and addressing potential gaps in data privacy strategies. Whether stemming from human error or malicious intent, these challenges underscore the critical importance of bolstering organisational security measures.
Though Workday’s robust security framework provides a solid foundation for businesses to navigate the complex data privacy and compliance landscape, by proactively addressing security concerns, every enterprise can stay ahead of the curve and safeguard sensitive information.
Facing the evolving regulatory landscape
As data exchange surges within and between organisations, the imperative to safeguard this information grows more stringent. Established regulations such as GDPR and CCPA continue to mature, while many jurisdictions are enacting additional legislation to bolster data protection.
From the UK’s DPDI Bill to emerging privacy laws in various US states, and the EU’s Digital Services Act, the regulatory landscape is expanding and becoming ever more complex.
While these regulations aim to safeguard businesses, employees, and individuals, navigating this intricate privacy landscape presents a delicate balance between compliance and operational efficiency. Inhibiting data access ensures privacy, for example, but can stifle innovation, while compliance requirements can divert resources and disrupt critical strategic initiatives. Additionally, audits typically consume valuable time and resources, posing challenges for fast-paced organisations.
Despite these challenges, systems like Workday provide a bedrock of data security for businesses to customise and build upon depending on their unique requirements. However, to truly future-proof compliance, organisations require a scalable data security framework with controls executed and monitored through intelligent automation.
By building on the power of Workday with solutions like Kainos Smart Audit and Smart Shield, businesses can ensure data integrity and security, and adapt to evolving regulations—ultimately safeguarding operations and their reputation.
Confronting escalating insider threats
With insider threats a growing and uncomfortable reality to comprehend, it is critical for businesses to prioritise internal security as much as they would external defenses. These insidious vulnerabilities are further exacerbated by the rise of contingent worker populations and third-party providers for whom elevated access to sensitive data can be a poor default policy by design.
The growing sophistication of insider threats necessitates a shift away from sole reliance on trust as a control measure. Without effective data security solutions in place, even the most well-resourced teams may struggle to maintain constant surveillance. This reactive approach leaves organisations vulnerable to prolonged periods of undetected data breaches, non-compliance, and occupational fraud.
To effectively combat these challenges, businesses must adopt a proactive, always-on security strategy complemented by Workday’s inherent functionality. Proactive data monitoring not only mitigates the risk of data breaches but also empowers teams to anticipate and address threats before they escalate.
By embracing a proactive approach, organisations can optimise compliance efforts and data security management while minimising resource strain in the battle against fraud.
Securely scaling amid growth
With business expansion comes a broader Workday footprint, often resulting in a more complex configuration of new modules, integrations, users, and business processes (BPs). While Workday’s flexibility accommodates this growth, it can also translate to heightened workload for security teams, complicated audits, and challenging compliance processes.
In this scenario, it's eaasy to see how resource-constrained teams can struggle to keep pace with manual security and compliance procedures, leading to vulnerabilities which force businesses into a dilemma between cost savings and security.
For growing enterprises, maintaining an effective privacy and security posture demands the involvement of experts from various departments, resulting in increased burnout, bloated data access permissions, and a heightened risk of data breaches.
Just as businesses utilise Workday for streamlined, intelligent operations, data privacy and security demand a similarly innovative approach. Automation emerges as the linchpin for maintaining security while scaling, enabling access to masked data for innovation, automatic proactive monitoring to alleviate team burdens, and simplified data review processes to streamline audits.
Stay ahead with automation
Data security poses challenges for companies of all sizes, spanning every sector. As work methodologies evolve and regulatory landscapes shift, businesses confront an array of complexities. Yet alongside these challenges, emerges a multitude of solutions tailored to address them.
Kainos Smart complements Workday to offer comprehensive, end-to-end data security and privacy controls in both production and non-production environments. Crucially, they achieve this without imposing constraints on your teams or impeding business velocity. Embracing a proactive stance towards security and privacy is key to safeguarding your most critical systems. With Kainos Smart, you can optimise security measures whilst minimising disruption to your operations, ensuring your business remains resilient and forward-thinking in the face of evolving threats and regulations.